How much time does your organization waste looking for files instead of actually working? If you don’t have a clear answer, you are far from alone. Many people underestimate how much time is spent on finding the right documents \u2013 almost a quarter of the working day is spent doing just that. This means lower productivity and decreased motivation. <\/p>\n\n
But despite a market full of smart document management solutions, the problem remains. Why is that? Because it’s about more than technology. It requires a whole new way of managing information in practice. <\/p>\n\n
Do you recognize yourself? You are supposed to present a PowerPoint to the board, but you can’t find the right version. The customer contract from last quarter is lost without a trace. The invoice that needs to be posted is somewhere in a digital jungle. <\/p>\n\n
Where is it actually located? In SharePoint? In an email? On a colleague’s computer? Or in some other system? It usually depends on who saved the document – and where. <\/p>\n\n
Technology promised to make our work easier. But when it comes to document management, the opposite has happened: more systems, more folders, more file formats – and more lost documents. <\/p>\n\n
A McKinsey study* shows that employees spend an average of 1.8 hours each day searching for information. That’s almost 25% of the working day – time and money that is simply wasted. <\/p>\n\n
And it doesn’t stop there. Adobe** shows that almost half of all employees regularly struggle to find the right documents, often due to complicated and inefficient systems. <\/p>\n\n
It is not just about convenience. The time wasted drains productivity, motivation and job satisfaction. <\/p>\n\n
Uncertainty about document versions. Annoyance that information is inaccessible. The feeling of not being enough – despite hard work. It’s everyday life for many. <\/p>\n\n
This frustration leads to stress, a poorer working environment and ultimately higher staff turnover. So you lose both money and valuable employees. <\/p>\n\n
Addressing the problem is fundamentally about creating a structure and solution that ensures information flows – not gets stuck. <\/p>\n\n
Ways are leading experts in Microsoft 365, SharePoint and document management. Our groundbreaking solution, MetaShare<\/a>, simplifies document management in Microsoft 365 and SharePoint. <\/p>\n\n\n\n We offer the Discovery Workshop – a free workshop where we focus on your needs and conditions and provide tips on how to get started with document management that makes a difference. <\/p>\n\n\n\n