The challenge
The Royal Swedish Academy of Engineering Sciences (IVA) is a prestigious organization that selects the most outstanding individuals in engineering, economics, research, entrepreneurship and leadership. The selection process is carefully designed and requires candidates’ documents to be managed efficiently and correctly. IVA needed a way to automate this management and communicate with stakeholders.
The solution
IVA uses a workspace that is optimized for the documents of the enrolment process. Each document is tagged with important metadata, such as department, registration date and status. A workflow was created that automatically updates the status of the documents and communicates this to the responsible office staff. The workflow runs daily and the necessary checks are performed.
The result
By using the workflow, IVA was able to save time and resources that would otherwise have been spent on manual handling of documents. The workflow also helped to increase the quality and accuracy of the selection process, and to improve communication between the parties involved. IVA was thus able to focus on its mission of promoting technological and economic development by selecting the most qualified members.